IPI is currently seeking applicants for the following positions:

Receptionist – IPI NY
Events Intern – IPI NY
Policy Analyst – IPI MENA


Receptionist – IPI NY

This is a full-time position within the Finance and Administration department to support administration of the office. The Receptionist is under the overall supervision of the Office Manager.

The position requires an energetic multitasker with excellent judgment, discretion, attention to details, initiative, and the ability to prioritize. It is imperative and essential that the person in this position has excellent communication skills, the ability to remain calm under pressure, is polite and has a positive disposition when liaising with staff and guests.

Responsibilities

  • Receive, greet, and direct all visitors;
  • Handle all incoming phone calls;
  • Monitor general and employment email boxes;
  • Monitor all staff attendance;
  • Maintain office supplies;
  • Prepare outgoing materials for pickup and update courier log accordingly;
  • Sign shipping and delivery forms, and distribute incoming deliveries;
  • Maintain kitchen area in neat condition and stock kitchen supplies;
  • Custodian of Petty Cash;
  • Submit Amex and other Administrative expense reports to Bookkeeper; and
  • Make arrangements for service of equipment.

Qualifications

  • College preferred, but not required;
  • Excellent interpersonal and communication skills;
  • Strong organizational skills and an extraordinary attention to detail;
  • Excellent ability to multitask; and
  • Excellent Word and Excel skills.

To apply

Please send a cover letter with your resume and contact information for three professional references to employment@ipinst.org (with “Receptionist” as the email subject).  This e-mail address is being protected from spambots. You need JavaScript enabled to view it.

Only short-listed candidates will be contacted. The position will be filled as soon as a successful candidate is identified.


Events Internship

This is a full-time, paid internship position in the External Relations Department to support our convening aspect with event organization and planning. The intern is under the overall supervision of the External Relations Coordinator.

The Events Intern will provide administrative support for activities related to a high-level event, taking place on May 5, 2017. The position requires an energetic multitasker and excellent judgment, discretion, attention to details, initiative, and the ability to prioritize. It is imperative and essential that the person in this position has excellent communication skills, the ability to remain calm under pressure, is polite and has a positive disposition when liaising with staff and guests.

Responsibilities

  • Provide administrative support for activities related to the high-level event on May 5, 2017;
  • Assist in the coordination and execution of all logistical aspects related to the event, including the invitation process;
  • Contact invitees prior to the event and other outreach duties related to the planning of the event;
  • Monitor the event e-mail account;
  • Update the RSVP list for the event;
  • Provide on-site support at IPI events, including with check-in of participants, greeting guests, handling microphones, display of publications, and other matters as they arise.;
  • Update records in the database with all of the planning information related to the event and record all of the follow-up information; and
  • Other duties as assigned by the External Relations Coordinator.

Qualifications

  • BA preferred, but not required;
  • Excellent interpersonal and communication skills;
  • Strong organizational skills and an extraordinary attention to detail;
  • Excellent ability to multitask; and
  • Interest in/knowledge of multilateral institutions/international affairs a plus.

To apply

Please send a cover letter with your resume and contact information for three professional references to employment@ipinst.org (with “Receptionist” as the email subject).  This e-mail address is being protected from spambots. You need JavaScript enabled to view it.

Only short-listed candidates will be contacted. The position will be filled as soon as a successful candidate is identified. Candidates must be willing to relocate to New York City.


Policy Analyst – IPI MENA

IPI seeks a Policy Analyst to support its programs administration and research for IPI’s office in Manama, Bahrain.

Responsibilities

Responsibilities are under the overall supervision of the Director of the Middle East and North Africa Office. Responsibilities will involve a mix of research, program administration, and organizing of policy events, roundtables and seminars in Manama and other locations, primarily in the Middle East and North Africa region. Approximately sixty percent of the Policy Analyst’s time will be devoted to organizational, administrative and fund development support and forty percent to research support.

Program management and administration

  • Support organization of program-related meetings, workshops, and conferences, drafting meeting agendas and concept notes, identifying and corresponding with speakers, in collaboration with the Events Team
  • Assist in preparing and monitoring project-related budgets
  • Draft and edit reports to donors in coordination with the Development Department
  • Work with the Development, Events, and Publications Departments to maintain and update contact/mailing lists
  • Coordinate with the Publications Department on production and dissemination of research publications
  • Supervise interns, as needed.

Research Support

  • Conduct background research on peace and security in the Middle East and North Africa region
  • Draft background papers, concept notes, meeting briefs, literature reviews, meeting reports, and policy reports
  • Contribute articles regularly to the Global Observatory
  • Work with other IPI program staff to develop research projects
  • Network with partners, experts, and the UN community to promote IPI work
  • Remain abreast of recent policy developments on the Middle East and North Africa region, internal regional cooperation and the region’s engagement with the multilateral system
  • Additional research tasks can be determined by the Director of the Middle East and North Africa Office, in support of new projects or specific requests by the President.

Qualifications

  • BA required , MA preferred, in International or Public Affairs, Political or Social Science or related field;
  • Demonstrated knowledge and experience of conflict analysis and prevention, humanitarian affairs and peacebuilding, related to the Middle East and North Africa region;
  • 2-3 years relevant experience in a policy and/or academic environment of field experience in a post-conflict setting;
  • Strong analytical, writing and presentation capabilities and intellectual versatility;
  • Demonstrated knowledge and experience of international, regional and sub-regional organizations, and the United Nations;
  • Demonstrated organizational skills, including in finance, budgeting and program management;
  • Ability to lead and motivate staff and colleagues;
  • Ability to perform well and creatively in a fast-paced and high-pressure work setting and with colleagues from multicultural environments;
  • English proficiency required; and proficiency in Arabic preferred; and
  • Candidate must be prepared to relocate to Manama, Bahrain.

To apply

Please send cover letter with curriculum vitae, contact information for three professional referees, and a relevant writing or editing sample to employment@ipinst.org (with “Policy Analyst Position – MENA Office” as the email subject).

Only short-listed candidates will be contacted. No telephone or faxed inquiries. The position will be filled as soon as a successful candidate is identified. Candidates must be willing to relocate to Manama, Bahrain.

IPI is an equal opportunity/affirmative action employer and strongly committed to recruiting and retaining an internationally and culturally diverse staff.

Please note:
We do not award financial aid, grants, or scholarships to students or individuals.