Job Openings & Internships

IPI is currently accepting applications for the following positions in NY:

Women, Peace and Security Intern
Human Resources Officer
Climate Action Intern
Editorial Intern
Events Coordinator


Women, Peace and Security Intern

IPI seeks qualified applicants for a full-time paid hybrid (virtual and in-person) work model internship as part of IPI’s Women, Peace and Security (WPS) Program. The candidate should be available during standard IPI working hours (9am-5pm EDT). The initial contract will be for three months and renewable for an additional three months. The expected start date will be early October 2022.

This internship is situated in IPI’s WPS Program, which covers IPI’s work on the full spectrum of women’s rights and roles in peace and security, including conflict prevention, mediation, peace operations, peacebuilding and sustaining peace.

The intern will report directly to the Head of the WPS Program, and will work closely with all members of the WPS team. The intern may also have opportunities to work with other IPI programs on an ad hoc basis. The intern will gain knowledge and skills from on-the-job experience, with the WPS team providing guidance and feedback to facilitate the learning process.

Responsibilities

  • Identify, analyze and monitor political developments and trends in relation to women, peace and security;
  • Research and contribute to drafting analytical reports on issues related to women, peace and security, including but not limited to women’s rights and roles in conflict prevention and resolution, peace operations, peacebuilding and sustaining peace;
  • Compile academic and policy sources, annotated bibliographies, and literature reviews;
  • Assist with the substantive and technical preparation of meetings, workshops, and seminars;
  • Interact with a broad range of international and regional actors working on these topics at the multilateral level;
  • Support the social media processes for the program;
  • Edit and review publications from the WPS team;
  • Assist with tracking project progress and impact;
  • Contribute WPS analysis to IPI’s policy blog, The Global Observatory; and
  • Perform various administrative tasks in support of WPS programming.

Qualifications

  • Graduate-level coursework in international affairs, political science, gender, or a related field, with a focus on issues related to gender/women’s rights and international peace and security;
  • Knowledge of UN institutions and multilateral policy processes;
  • Outstanding editing, research, analytical, and English writing skills;
  • Fluency in English; proficiency in an additional official UN language is an added value;
  • Excellent team player with strong interpersonal skills and ability to work in a multicultural environment, with demonstrated sensitivity and respect for diversity and gender;
  • Demonstrated ability to prioritize multiple tasks and meet deadlines;
  • Ability to work independently and take initiative in ensuring team meets goals and deadlines;
  • Excellent interpersonal and oral communication skills; and
  • Exceptional organizational skills, attention to detail and willingness to learn.

Compensation

  • IPI’s interns receive remuneration of $15 per hour for a week of 35 hours
  • IPI provides free TransitChek program for interns if needed.

*Applicants must be eligible for employment in the United States. Please note that IPI cannot sponsor work visas for internships. Applications that do not explicitly indicate authorization to work in the USA will not be considered. COVID-19 vaccination is required for in-person work or event attendance at IPI.


Apply

The closing date for applications is midnight EST on Monday, September 5th, 2022.

Only short-listed candidates will be contacted and invited to take the written assessment. We anticipate that final interviews will be held virtually the week of September 19th, 2022.


Human Resources Officer

IPI is currently inviting applications for the position of Human Resources Officer. This position will lead and direct the routine functions of the Human Resources (HR) department including hiring and interviewing staff, administering payroll, benefits, and leave, and enforcing company policies and practices. This position reports to the Senior Director of Finance and Administration and the Vice President and Chief Operating Officer.

Responsibilities

  • Manages IPI’s benefit programs, provides guidance and support to employees, and coordinates the open enrollment process and end of year benefit meeting;
  • Manages the talent acquisition process, which may include recruitment, interviewing, and hiring of qualified job applicants for full-time, part-time, seasonal staff and internships;
  • Manages the on-boarding process for new employees;
  • Performs HR generalist tasks required to administer and execute human resource programs, including but not limited to, employee orientation, consultant contracts, benefits management, leave of absence and training and development;
  • Support process of employment visas;
  • Manage employee records;
  • Manages the off-boarding process for departing employees. Administers and processes bi-weekly/monthly payrolls;
  • Partners with the leadership team to understand and execute the organization’s human resources strategy;
  • Consults with management and provides HR guidance when appropriate;
  • Works closely with management and employees to improve work relationships, build morale, and increase productivity and retention;
  • Provides performance review guidance to management and staff (e.g., coaching, counseling, career development, disciplinary actions);
  • Maintains Employee Handbook and Office Policies and Procedures;
  • Ensures employees understand and follow all Policies and Procedures; and
  • Advises management on office COVID 19 Policy.

Qualifications

  • BA in Human Resources Management, Business Administration, or related field with Human Resource Certificate;
  • Minimum of five years of HR;
  • Thorough knowledge of employment-related laws and regulations;
  • Outstanding command of English, particularly in writing;
  • A flexible self-starter with excellent ability to multitask and with a positive can-do attitude;
  • Works collaboratively with others and able to work as part of a team;
  • Excellent organizational skills and attention to detail;
  • Strong analytical and problem-solving skills;
  • Works with integrity, professionalism, and confidentiality; and
  • Society of Human Resource Management (SHRM or NYC SHRM) certification preferred.

Compensation

  • IPI offers a competitive salary, based on experience: $75,000 to $85,000 per annum.
  • IPI provides comprehensive medical, dental, and vision health coverages, life and AD&D, STD and LTD insurances, FSA and TransitChek programs, and a retirement savings plan.

*Applicants must be eligible for employment in the United States and must be willing to relocate to New York City. Please note that IPI will not sponsor work visas for this position. COVID-19 vaccination is required for in-person work or event attendance at IPI.

The closing date for applications is July 27, 2022.

We anticipate that interviews will be held the week commencing August 4, 2022.

Estimate start date of employment: August 2022.

Only short-listed candidates will be contacted.


Climate Action Intern

The internship in IPI’s Peace, Climate, and Sustainable Development Program is a full-time internship under the overall supervision of the Director of Global Initiatives and Head of the Peace, Climate, and Sustainable Development Program, Jimena Leiva Roesch. This internship will be specifically focused on IPI’s work on climate action and work with the Climate Team and Events Team to coordinate upcoming climate-related events and meetings, including those that take place virtually.

The Climate Change Conference (COP26) hosted in Glasgow in 2021 saw movement in certain areas of the climate change agenda, but more must be done to limit global warming to below 1.5°C. While mitigation is one aspect of the solution, adaptation must be embraced, especially for the small island countries. During the Bonn Climate Change Conference from 6 to 16 June 2022, IPI supported the Republic of Maldives through ‘scientific diplomacy.’ Thanks to the excitement generated, ahead of COP27 to be held in 2022, IPI will continue to build up momentum for adaptation, so it becomes a global priority alongside mitigation. IPI will do this in partnership with the Government of the Republic of the Maldives, and the Perry World House of the University of Pennsylvania.

This position requires an energetic multitasker with event-related experience and excellent judgement, discretion, attention to detail, initiative, and the ability to prioritize. It is imperative and essential that the person in this position has good communication skills, the ability to remain calm under pressure, is polite and has a positive disposition when liaising with staff and guests.

The selected candidate will be expected to work through the duration of the three-month internship. The candidate will need to be based in New York City, and available during standard IPI working hours (9am-5pm EST). There will be in-person work required for this internship position.

Responsibilities

  • Provide background research for research papers on climate;
  • Assist with drafting press statements;
  • Support IPI’s climate team in the organization of the September 2022 event on climate action;
  • Liaise with IPI’s events team and other internal staff when supporting the organization of climate-related events and meetings; and
  • Draft summaries of conversations that take place at climate-related events in preparation for the upcoming COP27.

 Other Duties

  • Other duties as assigned by the Director of Global Initiatives; and
  • Other duties as assigned by the Events Administrator regarding climate-specific events.

Qualifications

  • BA required;
  • Excellent interpersonal and communication skills;
  • Strong organizational skills and extraordinary attention to detail;
  • Excellent ability to multitask;
  • Experience organizing in-person and virtual meetings and/or events;
  • Some background knowledge on climate-related issues:
  • Experience with using Microsoft 365; and
  • Team-oriented, meticulous, and enthusiastic.

Compensation

  • IPI’s interns receive remuneration of $15 per hour for a week of 35 hours.
  • IPI provides free TransitChek program for interns if needed.

*Applicants must be eligible for employment in the United States. Please note that IPI cannot sponsor work visas for internships. Applications that do not explicitly indicate authorization to work in the USA will not be considered. COVID-19 vaccination is required for in-person work or event attendance at IPI.

The closing date to receive applications is Tuesday, August 9, 2022.

Only short-listed candidates will be contacted. The position will be filled as soon as a successful candidate is identified. Candidates must be willing to relocate to New York City.


Editorial Intern

IPI is seeking qualified applicants for a full-time, six-month paid internship as part of IPI’s publications team. The internship can be either fully remote or a hybrid of in-person and remote, depending on the location of the applicant. The expected start date will be August 2022.

This internship is situated within IPI’s publications team to assist the Editor in producing and disseminating IPI books, policy papers, issue briefs, and related materials at IPI’s headquarters in New York City. The intern will gain experience editing policy writing and managing the production of publications and will have the opportunity to learn from IPI’s ongoing research on the multilateral system, peace operations, sustainable development, and women, peace, and security.

The selected candidate will be expected to work through the duration of the six-month internship. Although the successful candidate does not need to be based in New York City, the candidate should be available during standard IPI working hours (9am-5pm EST).

Responsibilities

  • Copyediting, formatting citations, fact-checking, and proofreading publications, and copyediting other IPI communications as required;
  • Maintaining the house style guide;
  • Conducting photo research for publications;
  • Assisting with the dissemination of publications on social media;
  • Managing books purchases and subscriptions to journals, magazines, and newspapers;
  • Conducting publications-related administrative tasks; and
  • Performing other ad hoc tasks as determined by the Editor.

Qualifications

  • Outstanding editing ability, with acute attention to detail, a passion for grammar, and opinions about punctuation;
  • Outstanding writing ability, with an understanding of how to convey ideas concisely and clearly;
  • Good eye for design and formatting;
  • BA, particularly in international affairs or a related field;
  • Knowledge of Chicago style desirable;
  • Experience copyediting, proofreading, or working as a writing tutor preferred;
  • Familiarity with or interest in multilateral institutions a plus; and
  • Knowledge of written French a plus.

Compensation

  • IPI’s interns receive remuneration of $15 per hour for a week of 35 hours.
  • IPI provides free TransitChek program for interns if needed.

*Applicants must be eligible for employment in the United States. Please note that IPI cannot sponsor work visas for internships. Applications that do not explicitly indicate authorization to work in the USA will not be considered. COVID-19 vaccination is required for in-person work or event attendance at IPI.

The closing date to receive applications is August 1, 2022. A short list of candidates will be asked to perform a short editing test. A second shortlist will be asked to interview. Only short-listed candidates will be contacted.


Events Coordinator

The Events Coordinator position is a full-time position under the overall supervision of the Events Officer. The Events Coordinator works within the Events Team to coordinate, organize, and produce upcoming IPI events and meetings, including those that take place virtually.

This position requires an energetic multitasker with related experience and excellent judgment, discretion, attention to detail, initiative, and the ability to prioritize. It is imperative and essential that the person in this position has good communication skills, the ability to remain calm under pressure, is polite, and has a positive disposition when liaising with staff and guests. It is recommended that this person has at least 2-3 years of professional experience.

Responsibilities

  • Liaise with internal staff and vendors when organizing and coordinating events;
  • Arrange catering, photography, technology needs, and other services prior to events;
  • Arrange the set-up of assigned virtual events using IPI’s business Zoom account;
  • Coordinate the invitation process for assigned events and disseminate the invitations (the dissemination process includes organizing the dissemination list, sending the invitation, and tracking and communicating responses);
  • Prepare event-related materials, including invitations, agendas, choreographies, thank you notes, and other correspondence;
  • Evaluate and suggest new venues and vendors and update the event vendors’ contact list as needed;
  • Contact invitees prior to an event for follow-up, and other outreach duties related to the planning of an event;
  • Compile participant lists and biographies of speakers for upcoming events;
  • Coordinate flights with the travel agent for speakers arriving from abroad;
  • Coordinate and execute the logistical aspects of assigned events, including room setup, check-in of participants, greeting of guests, handling of microphones, display of publications, and other matters as they arise;
  • Participate in the clean-up process following the conclusion of events, including putting away the microphones, removing leftover food, papers, pens, and notepads, and assisting in the re-arranging of the conference room;
  • Coordinate logistics, including technology needs, with speakers and their staff as needed;
  • Arrange for external professional services such as translators, equipment, and technicians;
  • Setup and operation of A/V equipment, including microphones, projector, and iPad;
  • Update the event records in Salesforce with all planning information, contacts, attendance, and follow-up information;
  • Take inventory of event-related materials as needed;
  • Work evening and weekend hours when assigned; and
  • Other duties as assigned by the Events Officer.

Other Duties

  • Assist program staff with international events. This may include generating event surveys, speaker bios, and possibly some international travel; and
  • Additional responsibilities can be determined by evolving IPI’s priorities, as assigned by the President.

Qualifications

  • BA required;
  • Excellent interpersonal and communication skills;
  • Strong organizational skills and extraordinary attention to detail;
  • Excellent ability to multitask; and
  • Experience organizing in-person and virtual meetings and/or events.

Preferred skills

  • Prior knowledge of Salesforce;
  • Prior knowledge of MailChimp;
  • Interest in/knowledge of multilateral institutions/international affairs; and
  • Prior experience in customer service.

Compensation

  • IPI offers a competitive salary, based on experience ($57,000 to $62,000 per year);
  • IPI provides comprehensive medical, dental, and vision health coverages, life and AD&D, STD and LTD insurances, FSA and TransitChek programs, and a retirement savings plan.

*Applicants must be eligible for employment in the United States and must be willing to relocate to New York City. Please note that IPI will not sponsor work visas for this position. Applications that do not explicitly indicate authorization to work in the USA will not be considered. COVID-19 vaccination is required for in-person work or event attendance at IPI.

The closing date to receive applications is Tuesday, July 12, 2022.

Only short-listed candidates will be contacted. The position will be filled as soon as a successful candidate is identified.

IPI is an equal opportunity/affirmative action employer and is strongly committed to hiring and retaining a diverse and internationally representative staff.